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Stessa
Stessa integrationLong-term residentialPortfolio accounting

AI inspections for Stessa

RapidEye reads the properties and leases in your Stessa portfolio and the photos of the units, and returns a dated condition finding for each address, next to the book value you already track.

What Stessa records about a repair

Overview

Stessa knows exactly what a repair cost you and nothing about what the room looks like now. That is the correct division of labour for an accounting and portfolio platform: transactions, leases, rent roll, tenant ledgers, reports at tax time. Condition is a separate record, and for most investors it does not exist anywhere except a phone camera roll. RapidEye reads the property, unit and lease list from Stessa so every finding lands on the right address inside the right tenancy, reads the photos you have, and returns a finding that names the room, the problem, how serious it is, and shows the last photo beside the current one.

Condition beside the numbersThe Income Statement says the roof cost nine thousand. The finding says what the ceiling under it looks like this month.
Evidence for a deductionTwo dated photos of the same wall, move-in and move-out, for the deposit conversation that follows the ledger entry.
Your books stay yoursNo transaction, category, report or ledger in Stessa is touched. RapidEye reads and reports.

How it works with Stessa

A Stessa portfolio is organised by portfolio, property, unit and lease, and the moments worth photographing line up with the moments that already create a record there.

  • Move-in. The set taken on the day a lease starts becomes the baseline for that unit. Nothing is judged yet; the point is that the wall, the counter and the floor exist somewhere dated, tied to the tenancy Stessa already has on file.
  • Move-out. The same angles again. RapidEye names what is different: the burn, the gouge, the missing blind, the carpet that will not come back, and it separates that from the fading and scuffing anyone would expect after two years.
  • Maintenance requests. When a resident submits a request through the portal with photos, or you upload them onto the request yourself, RapidEye reads them as condition rather than as an attachment: what the leak has already done to the cabinet under it, whether the wall was repaired or painted over.
  • Periodic walks. A six-month walk by you, a handyman or a leasing agent gets read against the last walk, which is where the slow problems show up while they are still cheap.
  • Before a sale or a refinance. Stessa tracks purchases, sales and valuation over time. A current condition read across every address tells you which units will survive an appraiser's photographs.

Each finding names the property, the unit and the spot, the type of problem, its severity, both photos and a next step. It lands in the RapidEye dashboard, and in an inbox if you want a summary sent to you. Whether it becomes a maintenance request, a transaction or a deposit deduction is your call, in Stessa. If you would rather send a video walkthrough than a set of photographs, or you have a condition form of your own, that is something we set up with you.

How to connect Stessa to RapidEye

  1. Your properties and leases in Stessa, grouped into the portfolios you actually think in. Collaborators are invited at the portfolio level, so the portfolio is also the boundary of what RapidEye can see.
  2. A source for the photos. The maintenance requests you and your residents already fill, image files sitting in your Documents tab, or a RapidEye capture link that opens on any phone with nothing to install, for a move-in, a turn or a periodic walk.
  3. A read-only invite. Invite Rapid Eye to the portfolio as a Read Only collaborator. The Connect button on this page has the exact path.

What Stessa records when something in a unit breaks

Checked against Stessa's help centre, September 2026.

Stessa is rental portfolio software for investors who self-manage, with more than 350,000 landlords on it by the company's own count, and it does the unglamorous half of the job properly: connected bank accounts, categorised transactions, an Income Statement and Net Cash Flow report, a Schedule of Real Estate Owned, rent collection, screening and a tenant ledger per unit. According to Stessa's help centre documentation (stessa.com), a broken thing in a unit leaves a trail across several of those records.

  1. A maintenance requestCreated from the Maintenance page, with a status you move by hand and quick filters by status across the table. Photos are uploaded on the request's detail page, and a resident who has accepted a portal invitation can create a request and attach supporting photos themselves.
  2. A transaction, assigned to that requestAdd transaction from the request, or link an existing one from the Transactions page, where an Assign to field appears once the property matches a request. The repair now has a cost attached to the reason for it.
  3. A category on the booksRepairs and maintenance, or a capital expense if it is one, which is what carries the deduction through to the tax package at the end of the year.
  4. A line on the tenant ledgerIf a security deposit is applied to damages, the documented flow is money out under Security Deposit, money in against an expense category, then Adjust Balance on the tenant ledger to close it at zero.Stessa notes that refunds themselves are handled outside the platform.
  5. A file in DocumentsThe Documents tab takes PDF, JPG, PNG and DOCX, categorised and assigned to a property, with a notes field for keywords and an email address you can forward attachments to.

That is a complete financial record of an event. Read it back a year later and you know what you paid, to whom, against which unit and which lease.

Where do photos live in Stessa?

On maintenance requests, and in Documents. Those are the two places Stessa's own documentation describes: photos uploaded from a request's detail page, photos attached by a resident submitting a request through the portal, and image files stored in the Documents tab against a property. What none of the documentation describes is an inspection form, a room-by-room condition record, or any comparison between one photo of a unit and an earlier one, which makes sense for a product built around the books.

So the shape of the gap is specific: your Stessa account can tell you that a bathroom cost $1,400 in June, and the photo of that bathroom is either on the request, in a folder, or on somebody's phone. RapidEye is the part that opens the photos, matches them to the address and the lease dates already in Stessa, and says in words what changed.

Access is worth knowing before you connect. Stessa's collaborator model is documented at the portfolio level, not the property level, with three permission levels: Manager, Editor and Read Only. Read Only sees everything in the portfolio and can change nothing, which is the level RapidEye asks for and the reason the invite is safe to send before you have decided anything.

Stessa integration FAQ

Does RapidEye integrate with Stessa?

Yes. RapidEye reads your property, unit and lease list from Stessa so every finding lands on the right address and inside the right tenancy, and it reads the photos on your maintenance requests or a set you send from a capture link. It returns a dated condition finding per property. Your Stessa transactions, reports, ledgers and documents are not changed.

Where do photos live in Stessa?

On maintenance requests, and in Documents. Stessa's help centre describes uploading photos on a maintenance request's detail page, tenants attaching photos when they submit a request through the resident portal, and the Documents tab accepting image files assigned to a property. Stessa does not describe an inspection form or a room-by-room condition record, so a walkthrough set usually reaches RapidEye through a capture link instead.

Can RapidEye back up a security deposit deduction on a Stessa property?

It produces the evidence half of one. Stessa handles the money: a security deposit applied to damages is recorded as transactions and the tenant ledger is zeroed out. RapidEye supplies what the ledger entry cannot, which is the move-in photo and the move-out photo of the same wall with the dates on them, and a plain description of what changed.

Will RapidEye post anything to my Stessa books?

No. Stessa stays the financial record. RapidEye reads and reports condition; you decide what becomes a transaction, a maintenance request or a deduction.

I self-manage nine rentals on Stessa and I am not on site. Is this useful?

That is the case it fits best. A handyman, a turnover cleaner or the resident sends photos from a capture link that opens on any phone, and RapidEye reads them against the last set for that address, so you learn what changed without driving to the property or trusting a one-line text message.

Other landlord platforms RapidEye reads alongside

Software in the same seat as Stessa: the place a self-managing owner keeps the money, the leases and the residents.

Landlord StudioCondition read beside the rental accounting and Schedule E reports BaselanePhotos read against the banking and bookkeeping record per property AvailMove-in and move-out condition for DIY landlord tenancies TurboTenantMaintenance request photos turned into findings DoorLoopUnit condition read across a managed residential portfolio All long-term residential integrations

Sources

  • Stessa help centre and product pages, maintenance, documents, leases, security deposit and collaborator documentationstessa.com

Sources are named at the publisher level and were checked against the publisher's live pages before this page was published.