AI inspections for InspectCloud

Overview

An InspectCloud inspection is an excellent record of what the inspector looked at, and a silent one about everything else in the frame. The app is built for capture: unlimited photos per room, a 30-second video clip per room with audio, panoramic 360 shots, voice-dictated comments, timestamps, signatures from both the inspector and the tenant, and a branded PDF sent from the driveway. All of that rests on a checkbox someone tapped while standing in the room. RapidEye reads your property list and the media on those inspections, then returns a finding per issue, tied to the unit and the area it came from, whether or not anybody checked a box about it.

How it works with InspectCloud

InspectCloud organises an inspection into areas you rename to match the unit you are standing in, and every photo lands under the area it was taken in. RapidEye follows the same structure, so a finding arrives with the unit and the area already attached. These are examples rather than the edges of the product: RapidEye reads whatever documentation your team produces, and reports against whatever standard you care about, so if your case is not on this list, it is a conversation, not a no.

• Move-in inspections. The photos from the day the tenant took the keys are the reference every later argument runs against. RapidEye reads them as the baseline for that unit, down to which blinds were intact and whether the oven racks were in it.
• Move-out inspections. InspectCloud highlights the differences between the two inspections in yellow, driven by what the checkboxes and comments say. RapidEye works from the photos instead, so a scuffed door an inspector rated as fine still comes back with the two images side by side and the dates between them.
• Periodic and drive-by inspections. The mid-lease walk is where a problem is still cheap. A widening ceiling stain, a missing smoke detector, a pet that is not on the lease, all of it is in the photos already.
• Turn and make-ready inspections. After the vendor says the unit is rent-ready, the rent-ready photos say whether it is: paint touched up, carpet cleaned, every bulb burning.
• Maintenance follow-ups. Compare the photos from the report that opened the work against the photos from the visit after it, and see whether the repair was done and done well.
• Video clips and 360 shots. A 30-second room clip and a panorama see corners and ceilings a set of stills never gets to. RapidEye reads those too, and they are the richest input it takes.

Each finding names the property, the unit, the area, where in the area, the kind of problem, how serious it is, the before and after images, and a suggested next step. It lands in the RapidEye dashboard, and in an inbox or a Slack channel if you want it there. Nothing is written back: you decide whether an inspector returns, whether a charge is raised, and what the InspectCloud report ends up saying. If your team captures something else entirely, a full video walkthrough, a 3D scan, an inspection format of your own, we set that up with you.

How to connect InspectCloud to RapidEye

1. An InspectCloud account with your units in the property list. However they got there, entered one at a time or imported in bulk from your rent roll as a CSV, that list is what RapidEye maps findings to.
2. The inspection media. InspectCloud inspections already carry it, so RapidEye reads the photos, clips and panoramas that are on them. For a unit with no inspection yet, a RapidEye capture link opens on any phone with no app to install, a fixed set of angles per room, and supplies the baseline.
3. Add RapidEye as a user. From the master account, add RapidEye as an inspector. The panel behind the Connect button has the details.

What an InspectCloud inspection actually captures

Checked against InspectCloud's own product documentation, September 2026.

InspectCloud has been in Austin since 2013 and says it has captured more than 43 million inspection photos, which is a useful way to see the problem: the media exists, at scale, and almost none of it is looked at twice. According to InspectCloud's product documentation (inspectandcloud.com), a field inspection runs as open the property from your daily list, rename the areas to match the unit, then check, comment and photograph your way through it, with saved auto-text for the comments you type over and over, signatures on the screen from inspector and tenant, and a branded PDF or live web link out the door before you leave. The app runs on iOS, iPad and Android, works offline in a basement and syncs when signal returns, and the layers it can bring back out of a unit are these.

Around the field app sits the operations half: three access levels in Company Owner, Master Inspector and Sub Inspector, push notifications when an inspection is assigned, a colour-coded calendar with Google Calendar sync, GPS locations and a map view for routing, weekly production reports on who completed what, and a full inspection history per property that shows how condition has changed over time. On the platform side, InspectCloud documents a two-way sync with Rent Manager, a PROMAS integration, a one-way daily sync from AppFolio, and for anything else HTML links and PDF or XLS downloads you attach to the property profile yourself.

Does InspectCloud detect damage, or document it?

It documents it, thoroughly. The closest thing to detection is the move-in and move-out comparison, and it is genuinely good: pick the two inspections, and InspectCloud highlights every difference between them in yellow and builds a side-by-side photo view of each area, then and now, in seconds rather than the half hour that comparison takes by hand. What it compares, though, is the record two people made. The difference surfaces because the move-out inspector ticked a different box or wrote a different comment than the move-in inspector did. A stain nobody logged, a chipped worktop in the corner of a photo, a missing blind in the frame but not in the checklist, none of it turns yellow. RapidEye reads the images underneath the checkboxes, which is why it finds things in inspections that were already signed off.

Where the two dated states matter

A deposit deduction is only ever as good as the pair of records it sits between, and InspectCloud is built to produce both of them.

RapidEye reads both ends. It builds the baseline from the move-in photos, measures the move-out media against it, and returns each difference as a finding with both images and the dates attached, so the argument is about the evidence rather than about anyone's memory of the wall.

InspectCloud integration FAQ